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Lesson 7 of 7 · 10-minute exercise

Bill a pay app, then bring your team

Goal: Read and draft a G702/G703 pay app, and leave with a plan for your own first project.

The Payment Applications tool builds the monthly progress bill in the AIA G702/G703 layout. Lines come from the contract’s schedule of values, executed change orders are added to line 2 for you, and retainage is calculated per line.

The sample project has Pay Apps #1 to #9 against the prime contract, with 10% retainage. Financials tracks the project pay app and project cash. Company Accounting covers the ledger, payables, receivables and payroll; review and reconcile records across the two workflows.

How a pay app is builtContract and SOV, then Executed change orders, then This period on the G703, then G702 calculates, then Submit and approve.Contract and SOVLines come from the contractExecuted change ordersAdded to G702 line 2This period on the G703Work and stored materialsG702 calculatesRetainage, current payment dueSubmit and approveMark Paid once funded in the cash ledger
  1. Contract and SOVLines come from the contract
  2. Executed change ordersAdded to G702 line 2
  3. This period on the G703Work and stored materials
  4. G702 calculatesRetainage, current payment due
  5. Submit and approveMark Paid once funded in the cash ledger
How a pay app is built
Text version
  1. Contract and SOV: Lines come from the contract
  2. Executed change orders: Added to G702 line 2
  3. This period on the G703: Work and stored materials
  4. G702 calculates: Retainage, current payment due
  5. Submit and approve: Mark Paid once funded in the cash ledger
Hands-on · about 10 minutes · sample project

Exercise

  1. Open Payment Applications and open Pay App #9. Read G702 lines 1 to 8 and find CO #14 on the G703.
  2. Click + Create, pick the prime contract and enter the next period’s start, end and billing date.
  3. On the G703 continuation sheet, enter This Period on two lines and click Save This Period.
  4. Check line 8, Current Payment Due, on the G702 panel and the tiles at the top. Leave it as a draft.
  5. As company admin, open Company Admin → Invitations to see how you would invite a colleague with a permission template.
  6. Write down the first real project you would set up, and who on your team needs which permission template.
Start free trial Sign in to your trial

14-day free trial. Pricing for paid plans isn't set yet. Everything here runs on the sample project in your own workspace.

Check your work

Tick each step you finished

Progress is saved in this browser only.

Self-check

Do you choose which change orders go on line 2?

No. Executed change orders on the contract are included automatically.

Does Mark Paid move money?

No. It is available once the pay app is fully funded by cash entries in the Cash Ledger, and it records the status.

Can you print the G702/G703 from the app?

Not today. They are on screen in the pay app.

Use it on your own job

Open file