Simulation · sample data

Watch the overnight close.

A 60-second replay of the job-level close for one sample job, overnight. Agents clear the last invoice, chase lien waivers, accrue change-order cost, cut off cost, draft the pay app and lock the WIP. You approve three things. Then print the packet.

One job's books, one night. Closing a whole company still takes days (every job, the general ledger, a person's review).

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Simulation · sample data · agents are planned, not in the product yet

The night shift, fast-forwarded.

Agents work the close overnight on the sample job. Three items need a person. Approve them and the packet is built.

Simulated clock5:40 AM

Your approvals0/3

6:12 PM
AP agentDone
Matched INV-4471 to PO-118 at cutoff, flagged over
Volt Electric's invoice landed at the period cutoff: $48,200 billed. PO-118 has $42,050 left, so it is over by $6,150. Held for a decision instead of paid.
Needs a person. Approve the exception: pay $42,050 within PO-118, hold $6,150 until a change order covers it
7:40 PM
Compliance agentDone
Chased missing lien waivers
Conditional waivers for the Pay App #9 period are missing from Apex Steel and CoreDry. Requests went to both; the pay app is flagged until they come back.
9:05 PM
AP agentDone
Accrued CO #14 cost to 23-330 for the period
CO #14 (fire dampers, RFI-212) hit the budget when the owner approved it: $86,400 on the contract, $78,100 of cost on 23-330, $68,000 on the Summit Mechanical commitment. Summit hasn't invoiced the damper work done this month, so its cost is accrued to 23-330 for the period. Cost and billing land in the same month.
Needs a person. Approve the CO #14 cost accrual to 23-330 for this period
11:30 PM
Risk agentDone
Cut off cost for the period: $31,700,000 to date
Cost posted live all month; tonight it is locked for the period, accrual included. Against an estimated total cost of $43,679,800: $11,979,800 left to spend. Projected margin 11.4% (13.2% at bid).
2:15 AM
Billing agentDone
Drafted Pay App #9
$2,310,400 this period, less 10% retainage of $231,040: $2,079,360 due. G702 and G703 built from SOV progress, with CO #14 billed on line 10.
Needs a person. Approve Pay App #9 for owner review
Approve the CO #14 accrual first: line 10 of this pay app bills that work, so its cost belongs in the same period.
3:50 AM
Reporting agentDone
Locked the period WIP: 72.6% complete
The WIP updated as costs and billings posted all month; tonight it is frozen as the period-end schedule. Cost-to-cost. Earned $35,778,781, billed $33,000,000: under billed $2,778,781.
5:40 AM
Reporting agentDone
Close packet assembled
Cover sheet, G702, G703 and a one-job WIP summary. It is released when your three approvals are in.

Generated in your browser

Your month-end packet

Four pages built from the sample data on this page: a cover sheet, a G702-style application for payment, a G703-style continuation sheet and a one-job WIP summary. Nothing was sent anywhere.

SAMPLE DATA — NOT A REAL PAY APPLICATION

Month-end close packet

Job 24-118 · Riverside Medical Center (sample) · Phase 2 · Pay App #9

Current payment due: $2,079,360
Billed this period: $2,310,400
Retainage this period: $231,040
% complete (cost-to-cost): 72.6%
Under billed: $2,778,781
Projected margin: 11.4%

Approved by a person

INV-4471 exception: $42,050 approved within PO-118, $6,150 held.
CO #14 cost accrued to 23-330 for the period, so cost matches what line 10 bills.
Pay App #9 approved for owner review: $2,079,360 due.

Agent work log (simulated clock)

Time	Agent	Action
6:12 PM	AP agent	Matched INV-4471 to PO-118 at cutoff, flagged over
7:40 PM	Compliance agent	Chased missing lien waivers
9:05 PM	AP agent	Accrued CO #14 cost to 23-330 for the period
11:30 PM	Risk agent	Cut off cost for the period: $31,700,000 to date
2:15 AM	Billing agent	Drafted Pay App #9
3:50 AM	Reporting agent	Locked the period WIP: 72.6% complete
5:40 AM	Reporting agent	Close packet assembled

Open items

Conditional lien waivers outstanding: Apex Steel, CoreDry. Pay App #9 is sent for review subject to these.
INV-4471 (Volt Electric): $42,050 approved within PO-118; $6,150 held pending a change order.

SAMPLE DATA — NOT A REAL PAY APPLICATION

Application and certificate for payment (G702-style)

Job 24-118 · Riverside Medical Center (sample) · Phase 2 · Pay App #9

Owner: Sample owner
Contractor: Sample general contractor
Architect: Sample architect
Application no.: 9

G702 summary, lines 1 to 9
1Original contract sum	$48,200,000
2Net change by change orders	$1,100,000
3Contract sum to date (line 1 ± 2)	$49,300,000
4Total completed & stored to date (G703 column G)	$33,000,000
5a10% of completed work (columns D + E)	$3,266,152
5b10% of stored material (column F)	$33,848
5Total retainage (5a + 5b)	$3,300,000
6Total earned less retainage (line 4 − 5)	$29,700,000
7Less previous certificates for payment	$27,620,640
8Current payment due	$2,079,360
9Balance to finish, including retainage (line 3 − 6)	$19,600,000

Change order summary
	Additions	Deductions
Approved in previous months (COs #1–13)	$1,013,600	$0
Approved this month (CO #14)	$86,400	$0
Net change by change orders	$1,100,000	$0

Contractor's certification. Not signed. This page is a sample generated by a simulation; it certifies nothing and is not an AIA document.

Architect's certificate. Amount certified: not certified (sample)

SAMPLE DATA — NOT A REAL PAY APPLICATION

Continuation sheet (G703-style)

Job 24-118 · Riverside Medical Center (sample) · Phase 2 · Pay App #9

AItem	BDescription of work	CScheduled value	DFrom previous application	EThis period	FMaterials presently stored	GCompleted & stored to date	%G ÷ C	HBalance to finish	IRetainage
1	General conditions	$3,850,000	$2,656,500	$115,500	$0	$2,772,000	72.0%	$1,078,000	$277,200
2	Sitework	$2,640,000	$2,640,000	$0	$0	$2,640,000	100.0%	$0	$264,000
3	Concrete	$6,920,000	$6,574,000	$138,400	$0	$6,712,400	97.0%	$207,600	$671,240
4	Structural steel	$5,480,000	$5,206,000	$109,600	$0	$5,315,600	97.0%	$164,400	$531,560
5	Mechanical & plumbing	$11,260,000	$5,630,000	$486,000	$225,200	$6,341,200	56.3%	$4,918,800	$634,120
6	Electrical	$8,140,000	$3,663,000	$402,800	$96,000	$4,161,800	51.1%	$3,978,200	$416,180
7	Fire protection	$1,910,000	$764,000	$152,800	$0	$916,800	48.0%	$993,200	$91,680
8	Interiors & finishes	$8,000,000	$2,786,100	$448,980	$0	$3,235,080	40.4%	$4,764,920	$323,508
9	Approved COs #1–13	$1,013,600	$770,000	$66,000	$0	$836,000	82.5%	$177,600	$83,600
10	CO #14 Fire dampers	$86,400	$0	$51,840	$17,280	$69,120	80.0%	$17,280	$6,912
	Grand total	$49,300,000	$30,689,600	$1,971,920	$338,480	$33,000,000	66.9%	$16,300,000	$3,300,000

Column G total carries to G702 line 4; column I to line 5. Materials stored earlier were installed and billed as work, so column F holds only material newly stored this period.

SAMPLE DATA — NOT A REAL PAY APPLICATION

WIP summary · one job

Job 24-118 · Riverside Medical Center (sample) · Phase 2 · Pay App #9

Work in progress summary for job 24-118
Contract value (incl. approved COs)	$49,300,000
Estimated total cost	$43,679,800
Cost to date	$31,700,000
% complete (cost-to-cost)	72.6%
Earned revenue	$35,778,781
Billed to date	$33,000,000
Over / (under) billing	($2,778,781)
Projected gross profit	$5,620,200
Projected margin	11.4%
Gross profit to date	$4,078,781
Cost to complete	$11,979,800
Backlog (contract − earned)	$13,521,219

Status: under billed by $2,778,781. Earned revenue is ahead of billing, an asset on the balance sheet. % complete is cost-to-cost (72.6%); billed to date is 66.9% of contract, a different number that does not drive revenue.

What's real here, and what isn't.

Sample data

Riverside Medical Center and every number on this page are illustrative. No real company, job or person.

A simulation

This is a scripted replay of where we are headed, not the product running. Nothing here is live.

Runs in your browser

The packet is built on this page. Nothing you click or print is sent anywhere.

The numbers tie out the same way everywhere on the site. See them built step by step in the anatomy of a pay app, make a WIP from your own jobs with the WIP report generator, or meet the agents.

Want your close to look like this?

Agents and month-end close are planned. The project-financial tools they'll run on (budgets, commitments, change orders, pay apps) are live today. Get an email when agents ship.

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Watch the overnight close.

The night shift, fast-forwarded.

Matched INV-4471 to PO-118 at cutoff, flagged over

Chased missing lien waivers

Accrued CO #14 cost to 23-330 for the period

Cut off cost for the period: $31,700,000 to date

Drafted Pay App #9

Locked the period WIP: 72.6% complete

Close packet assembled

Your month-end packet

Approved by a person

Agent work log (simulated clock)

Open items

What's real here, and what isn't.

Sample data

A simulation

Runs in your browser

Want your close to look like this?