RFI response time calculator

Paste the sent and answered dates from your RFI log. See how long answers really take, how many came back inside the contract response period, and which open RFIs are already late.

Free
No signup
Runs in your browser
Shareable link

Inputs

RFI log: number, date sent, date answeredOne RFI per line, comma or tab separated (paste straight from a spreadsheet). Dates as YYYY-MM-DD or M/D/YYYY. Leave the answered date blank for open RFIs.

Contract response period

days

From your contract or RFI procedure.

Count open RFIs as of

Sample date. Set it to today.

Count working days (Mon–Fri, no holidays)

ResultsLive

Answered within the period: 0%
Median turnaround: 0
Open and past the period: 0

Inside the periodBucket spans the periodPast the period

Illustrative sample log of 12 RFIs, not a benchmark. Paste your own: your log stays in your browser and isn't put in the share link.

See it in the app

Method

How this is calculated

Turnaround is counted from the date an RFI was sent to the date it was answered: calendar days by default, or Monday to Friday if you tick working days (holidays aren't removed). Open RFIs are aged to the "as of" date.

Turnaround         = date answered − date sent
Within the period  = answered RFIs with turnaround ≤ period ÷ answered RFIs
Open and late      = open RFIs older than the period on the "as of" date

Why the median

One RFI that sat for six weeks pulls the average up. The median is the turnaround of the middle RFI, so it shows what a typical answer takes; the average and the longest show the tail. There's no industry figure here to compare against: compare against your own contract period, and against your previous jobs.

What to do with it

Bring the open-and-late list to the weekly meeting, by ball in court. Slow answers often start with vague questions: the RFI writing checklist covers what to put in one.

Stop re-keying the numbers behind this math.

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