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Actual cost only tells you what has been invoiced or paid. A commitment is cost you have already agreed to: a signed subcontract or a purchase order. Commitments tell you what is coming, so they belong in every forecast.

For each cost code, the useful split is: cost to date (invoiced and posted), open commitments (committed but not yet invoiced) and uncommitted budget (scope you have not bought out yet). A forecast that puts cost-to-complete below the open commitments on a code is almost certainly wrong: you already owe at least that much.

Buyout is the process of turning estimate lines into commitments. Buying out below budget creates buyout savings, which are real only when the commitment is signed and the scope is complete in it. Commitments change too: a change order with the owner usually means a matching change order to the sub.

On the payables side, the three-way match checks each invoice against the commitment (PO or subcontract) and against what was received or completed. An invoice that exceeds the remaining commitment is a signal to stop and ask why before you pay.

Do it · Template

Cost-to-complete worksheet (CSV)

In the sample row, find committed cost ($455,000) and cost to date ($318,000), and confirm open commitments are $137,000. Then lower the PM's cost-to-complete below $137,000 and watch the Check column flag it. That flag is the rule: CTC should never be below open commitments.

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Check yourself

Three questions, instant feedback. Get all three right to check off this lesson.

Q1Open commitments equal:

Q2Sample data: INV-4471 from Volt Electric is $48,200, but PO-118 has only $42,050 remaining. What should happen?

Q3Why is a CTC below open commitments a red flag?

0 of 3 correct

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