Your owner pay application review, line by line
A pay app that comes back costs you a month of cash. Read Riverside's Pay App #9 the way the owner's rep and the architect will, line by line, and fix what they'd question before you press Submit.
$2,079,360 due, if every line holds up
Riverside's ninth application bills $2,310,400 this period: $1,971,920 of work and $338,480 of materials stored on site. The owner's review starts with the continuation sheet (G703), because every G702 number is a total of it. The flagged rows are the ones a reviewer slows down on. Sample data.
| Item | Description of work | Scheduled value | From previous | This period | Materials stored | Completed and stored | % | Balance to finish | Retainage |
|---|---|---|---|---|---|---|---|---|---|
| 1 | General conditions | $3,850,000 | $2,656,500 | $115,500 | $0 | $2,772,000 | 72.0% | $1,078,000 | $277,200 |
| 2 | Sitework | $2,640,000 | $2,640,000 | $0 | $0 | $2,640,000 | 100.0% | $0 | $264,000 |
| 3 | Concrete | $6,920,000 | $6,574,000 | $138,400 | $0 | $6,712,400 | 97.0% | $207,600 | $671,240 |
| 4 | Structural steel | $5,480,000 | $5,206,000 | $109,600 | $0 | $5,315,600 | 97.0% | $164,400 | $531,560 |
| 5 | Mechanical & plumbingStored materials | $11,260,000 | $5,630,000 | $486,000 | $225,200 | $6,341,200 | 56.3% | $4,918,800 | $634,120 |
| 6 | ElectricalStored materials | $8,140,000 | $3,663,000 | $402,800 | $96,000 | $4,161,800 | 51.1% | $3,978,200 | $416,180 |
| 7 | Fire protection | $1,910,000 | $764,000 | $152,800 | $0 | $916,800 | 48.0% | $993,200 | $91,680 |
| 8 | Interiors & finishes | $8,000,000 | $2,786,100 | $448,980 | $0 | $3,235,080 | 40.4% | $4,764,920 | $323,508 |
| 9 | Approved COs #1–13Change orders | $1,013,600 | $770,000 | $66,000 | $0 | $836,000 | 82.5% | $177,600 | $83,600 |
| 10 | CO #14 Fire dampersChange order and stored materials | $86,400 | $0 | $51,840 | $17,280 | $69,120 | 80.0% | $17,280 | $6,912 |
| Total | $49,300,000 | $30,689,600 | $1,971,920 | $338,480 | $33,000,000 | 66.9% | $16,300,000 | $3,300,000 |
Five questions, every month
01 Do the scheduled values match the contract?
In os.construction the G703 lines come from the prime contract's schedule of values, so they can't drift from it. Executed change orders are added for you: COs #1–13 and CO #14 for the fire dampers are here, and line 2 of the G702 is the total of executed change orders only. Pending changes aren't billable until they're executed.
02 Does "from previous" equal what was certified last month?
Column D should equal Pay App #8's completed and stored to date, $30,689,600. You only type two columns, This Period and Materials Stored; the rest is calculated, so a reviewer won't find a hand-typed total that's off by a line.
03 Is this period's progress real?
The reviewer compares each line's percent complete with what they saw on site. Mechanical & plumbing bills $486,000 of work this period and now sits at 56.3%. If that's ahead of the walk, expect the line to be cut. The daily logs and photos on the same project are your backup.
04 Can you prove the stored materials?
$338,480 of material is billed but not installed: switchgear, air handlers and fire dampers. Owners pay for stored material only with proof: the supplier invoice, where it's stored, and insurance if it's off site. In the app, stored material is an amount per line and is retained at its own rate. The invoices, photos and certificate of insurance travel with the pay app outside it, so attach them to your cover email or the transmittal.
05 Is retainage held at the contract rate?
Retainage is 10% on work and on stored material here: $3,266,152 and $33,848, $3,300,000 in all. The rate comes from the contract; you can split it between work and materials, or override it on a single line. If the owner releases retainage, it's entered as one amount on the app and shows as Plus Retainage Released.
Nine lines, each one a check
The summary is arithmetic on the continuation sheet. The reviewer re-adds it; os.construction calculates it the same way every time.
- 1Original contract sumMatches the signed contract.$48,200,000
- 2Net change by change ordersOnly executed change orders. Pending ones aren't billable.$1,100,000
- 3Contract sum to dateLine 1 + line 2, and equal to the G703 scheduled value total.$49,300,000
- 4Total completed and stored to dateThe G703 total for completed and stored.$33,000,000
- 5aRetainage on completed work10% of work in place.$3,266,152
- 5bRetainage on stored material10% of materials stored.$33,848
- 6Total earned less retainageLine 4 − line 5.$29,700,000
- 7Less previous certificatesWhat was certified on Pay App #8, not what was billed.$27,620,640
- 8Current payment dueLine 6 − line 7. The check you're asking for.$2,079,360
- 9Balance to finish, including retainageLine 3 − line 6.$19,600,000
Approved or sent back, as a whole
Pay App #9 is Submitted, which the app shows as "awaiting certification". In os.construction, the review is on the whole application: someone with admin rights on the tool Approves it ("certified for payment") or Rejects it. A rejected app goes back through Revise & Resubmit, and This Period and Materials Stored stay editable until it's approved. Once cash entries fully fund it, Mark Paid records that. It doesn't move money.
- Draft
- Submitted
- Approved
- Paid
Rejected → Revise & Resubmit → Draft
Not today: printing or exporting the G702/G703 as a PDF, the owner reviewing the pay app inside os.construction, approving or cutting single lines, a rejection reason on the record, architect certification, signatures and notarization, and lien waivers attached to the pay app (planned). Send the application and its backup to the owner the way your contract requires.
Keep going
Keep exploring
Related across os.construction
- ExplainerAnatomy of a pay app (AIA G702/G703)A scroll-driven walkthrough of an AIA G702/G703 pay app built line by line: schedule of values, percent complete, stored materials, retainage and payment due.
- GlossaryPay Application (Pay App)A contractor's periodic, itemized request for payment based on work completed and materials stored against the schedule of values.
- DocsPayment applications: G702/G703 progress billingCreate a pay app against a prime contract, subcontract or purchase order. Enter this period's progress on the G703, check the G702, then submit and approve.
- DocsPay apps, SOV and retainageHow progress billing works with a schedule of values, AIA G702/G703 and retainage, worked through Pay App
- GlossaryAIA G703The AIA Continuation Sheet: the line-by-line detail of a pay application, showing progress and retainage for each schedule of values item.
- BlogRetainage, lien waivers and pay apps on one recordA pay app, the retainage it withholds and the lien waivers that release it are one transaction. Most contractors track them in three places. Here's how each piece works and why they belong together.
Sample project included
Try this workflow on the sample project
Every trial workspace includes a sample project with sample data, so you can follow these steps in the app before touching a live job.
Want this on live job data?
Payment applications with G702/G703 math and split retainage are live in os.construction. G702/G703 printing and owner review inside the app are not available today.
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All figures are illustrative sample data, not a real project. Contract terms and state law decide how retainage, stored materials and change orders work on your job. Check both.