The six launch agents

We are building six agents first, chosen because they cover the work construction teams most often describe as tedious, error-prone and still requiring judgment. Each one works on the data core and follows the same rule: it proposes, a person approves. Examples use the Riverside Medical sample job.

AP Agent

Job: code every invoice to job, cost code and cost type, and match it to its commitment.

• Reads: the AP inbox, vendor records, commitments (subcontracts and POs) and their change orders, receipts and delivery records.
• Does: extracts invoice data, proposes the job and cost code, runs a match against the commitment, spots likely duplicates.
• Asks you to approve: coding, holds and exceptions.
• Example: Volt Electric INV-4471 for $48,200 exceeds the remaining commitment on PO-118 by $6,150. Proposal: hold pending CO #14.

Billing Agent

Job: assemble the monthly pay app: SOV progress, change orders, retainage, lien waivers, G702/G703.

• Reads: the prime contract and SOV, approved change orders, PM percent complete, stored materials, prior pay apps, lien waiver log.
• Does: builds the draft, adds approved COs as SOV lines, calculates retainage per the contract, reconciles totals, lists missing waivers.
• Asks you to approve: the draft before it goes to the owner.
• Example: Pay App #9, $2,310,400 this period, 10% retainage of $231,040. Waivers from Apex Steel and CoreDry still outstanding.

Risk Agent

Job: watch every job for margin fade, cost overruns and schedule slip.

• Reads: job cost by cost code, commitments, cost-to-complete, WIP history, schedule and field records.
• Does: runs a nightly scan across active jobs and flags what changed.
• Asks you to approve: flags to escalate, for example adding an item to the weekly ops review.
• Example: 26 Electrical (Volt Electric) is running 4% over budget on Riverside Medical; projected margin is 11.4%. Across the sample portfolio, 3 of 14 jobs are fading.

RFI Agent

Job: turn field notes into well-formed RFIs and keep them moving.

• Reads: daily logs, photos, drawings and specs, the RFI log.
• Does: drafts RFIs with the question, location, photos, spec section and drawing references; links them to potential changes; chases overdue responses.
• Asks you to approve: sending an RFI, and linking it to a change.
• Example: From the super’s log, drafts RFI-212 (missing fire dampers, L3 corridor) with three photos, spec 23 33 00 and drawing M-301. Riverside has 23 open RFIs, 4 overdue.

Compliance Agent

Job: keep subcontractor compliance current before it becomes a payment or legal problem.

• Reads: certificates of insurance, subcontract requirements, lien waiver log, safety documentation.
• Does: checks COIs against contract minimums, tracks expirations, requests missing waivers, proposes payment holds where the contract allows.
• Asks you to approve: requests sent to subs and any payment hold.
• Example: Hold Apex Steel payment until the conditional lien waiver for Pay App #9 is received.

Reporting Agent

Job: draft the reports people spend evenings on.

• Reads: everything a report needs: job cost, WIP, change order log, RFIs, schedule, photos.
• Does: drafts owner monthly reports, WIP commentary and closeout package checklists.
• Asks you to approve: every report before it is shared.

Choosing where to start

You do not have to deploy all six. Most teams will start with one or two agents on lower-risk work, review every proposal for a while, and widen scope as trust builds. Founding contractors decide which agents run on their jobs and in what order.